SUMMARY

A highly organized and proactive Assistant to the Senior Executive Assistant providing critical administrative and operational support to ensure the smooth functioning of executive-level activities. This role involves managing complex calendars, coordinating travel and meetings, preparing high-level correspondence and reports, and acting as a liaison between senior management and internal/external stakeholders. With strong attention to detail, discretion, and a solutions-driven mindset, the assistant ensures the Senior Executive Assistant is well-supported in delivering timely and efficient service to the senior management team.

ROLES & RESPONSIBILITIES

• Administrative support to Senior EA in managing office tasks
• Manage and organize calendars, appointments, meetings
• Managing travel arrangements – flight, Hotel booking, itinerary planning, visa, transportation, travel expenses reimbursements, etc.
• Maintaining confidentiality of sensitive information and handling sensitive tasks with discretion
• Maintain filing systems, both digital and physical
• Perform data entry, research tasks, and follow-ups
• Assist with project coordination and follow-ups as required
• Monitor deadlines and ensure timely completion of tasks
• Run errands and manage personal tasks as directed

REQUIREMENTS

• Minimum Diploma Business Studies, etc or related fields
• Ability to multi-task and adapt in a fast-paced environment
• MS Office - Word, Excel, PowerPoint and Outlook
• Tech-savvy with the ability to learn new software quickly
• Bilingual proficiency (English & Mandarin) – to communicate effectively both verbally and in writing Strong interpersonal skills