Key Responsibilities:

Operations Support

• Provide administrative and coordination support daily operation needs.
• Assist in scheduling, tracking, and follow‑up of operational tasks and deliverables.
• Maintain accurate records of operational data, reports, and documentation.
• Support process improvements and ensure compliance with internal procedures.

Contract Team Support

• Assist in preparing, organizing, and managing contracts, agreements, and related documentation.
• Coordinate with Service and Maintenance teams to ensure proper delivery of services as per contract.
• Coordinate contract flow including submission, endorsement, approval, and execution.
• Track contract status and renewal dates, highlighting key deadlines to relevant stakeholders.
• Maintain a centralized contract filing system (physical and/or digital).

Sales Administration Support

• Coordinate and follow up on purchase orders, liaising with Sales, Accounts, and customers to ensure accuracy, completeness, and timely processing of all relevant documentation.
• Update sales and customer records in internal systems.
• Prepare basic sales and operations summary reports as required.

Cross‑Team Coordination

• Act as a liaison between Contract, Sales Admin, and Operations teams to ensure smooth communication.
• Follow up on outstanding issues, documents, or requirements across teams.
• Support internal meetings, including preparation of documents and meeting minutes.

General Administration

• Perform general administrative duties such as filing, data entry, document control, and correspondence.
• Support audits (internal or external) by organizing relevant documentation.
• Support inventory management of the company Sales and Maintenance stocks.
• Undertake ad‑hoc tasks, like trade show, as assigned by management.

Requirements & Qualifications:

• O-Level / ITE education in any discipline (Preferably engineering related).
• 1–3 years of administrative support experience (SME experience preferred).
• Exposure to contract administration or operations coordination is an advantage.
• Strong organizational and multitasking skills.
• Good attention to detail and documentation accuracy.
• Effective communication and coordination skills.
• Proficient in Microsoft Office (Word, Excel, Outlook); ERP/CRM experience is an advantage.
• Able to work independently and collaboratively in a small team environment.
• Proactive and responsible with a positive working attitude.
• Able to handle multiple priorities in a fast‑paced SME setting.
• Willing to learn and support across different functions.

Other Information:

• Work Location: East of Singapore
• Working Hours: 9.00am to 6.00pm (Mon to Fri)
• Medical and Dental Benefit
• Annual Leave
• Performance Bonus