Maternity Cover – Administrative & Accounts Support (6 Months)

Roles & Responsibilities:

Admin & Office Support:

• Provide daily office administration and coordination across departments

• Manage office tasks, including filing, reports, and presentations

• Handle incoming calls, weekly mail collection, and scheduling of appointments and meetings

• Maintain HR processes and systems

• Oversee general office operations, facilities, assets, and office policies

• Ensure pantry and office supplies are adequately stocked

• Perform ad hoc administrative duties as required

Internal & Client Accounts Servicing Support:

• Handle day-to-day accounting operations, including invoicing, purchase orders, delivery orders and monthly payables

• Liaise with vendors and customers to resolve financial inquiries and process payments

• Assist with data entry and ensure accuracy in accounting records

• Perform weekly bank reconciliations for month-end and year-end closing

• Maintain company secretarial records in compliance with regulatory requirements

Project Support:

• Coordinate with print suppliers, vendors, and logistics providers

• Set up and update tracking sheets for campaigns and programs

• Assist in executing marketing activities, including printing, production, packaging, and event collateral delivery

• Ensure completeness of delivery orders and follow up as needed

• Support ad hoc projects as required

Requirements:

• Excellent command of English, both written and spoken

• Minimum 1-2 years of relevant work experience

• Proficient in QuickBooks Online, Microsoft Word and Excel, and client invoicing platforms including Ariba and Coupa.

• Meticulous with strong attention to detail, accuracy, and deadlines

• Able to perform under tight time constraints and multitask effectively

• Proactive, self-motivated, and able to work independently

• Courteous, confident, and collaborative

• Available to start immediately or within a short notice period

• Singaporean or Permanent Resident only

How to Apply:
If this role sounds interesting and challenging, we’d love to hear from you! Please send your resume and portfolio to [email protected].

Only shortlisted candidates will be notified.