Job Responsibilities

Procurement

• To oversee the procurement process, including purchase requisitions, approvals, contract management, and documentation, ensuring adherence to financial and governance policies while optimizing procurement workflows. 

• To implement procurement policies and procedures to ensure cost-effectiveness and timely delivery of goods and services.

• To review procurement policies and procedures for relevance and gather feedback on their effectiveness and efficiency to ensure continuous improvement. 

• To manage vendor sourcing, contract negotiations, and supplier performance evaluation to maintain service levels and compliance with organisational policies 

• To monitor market trends and identify cost-saving opportunities while maintaining product and service quality 

• To review procurement requests/documents to ensure compliance with policies, regulations and legal requirements  

• To raise awareness through briefings/trainings/communication materials on procurement policies and processes to ensure compliance and efficiency in procurement operations.   

• To handle internal and external audits relating to procurement matters    

Leadership/Management Responsibilities 

• To manage a small procurement team 

• To act as a key liaison with internal stakeholders to address administrative and procurement needs. 

• To support strategic initiatives and process improvements related to procurement.

Any other assignments 

• To communicate with relevant stakeholders to facilitate internal audits, external audit, and any other queries from stakeholders. 

• To drive Finance & Procurement special projects (e.g. office move and renovation) 

• Any other assignment as tasked by the Director, Finance & Procurement ) or Senior Management 

Job Requirements

• Degree in Business Administration or other related field with an average of 8-10 years’ experience in procurement.  

• At least 3-5 years in a supervisory/ reporting officer role. 

• Strong knowledge of the procurement process (such tenders, waivers of competition, invitations for quotations, small value purchases  etc) , where experience in public sector procurement and regulatory requirements in a Singapore government agency or an Institute of Higher Learning would be an advantage. 

• Good understanding in contract management, vendor negotiations. 

• Strong ethics and professional in conduct. 

• Meticulous, detail-oriented and hands-on.  

• Proactive problem solver and team player. 

• Strong communication and interpersonal skills. 

• Able to work well in teams and across various groups of stakeholders.   

• Able to work independently and with good judgment, in line with the directions set.  

• Some knowledge in legal clauses or terms commonly used in contracts.  

• Proficient in Microsoft Office (Word, Excel, PowerPoint). 

• Experienced with ARIBA/Enterprise Resource Planning software (e.g. SAP) would be an advantage. 

Perks & Benefits:

• Flexible Hybrid Work Arrangement

• Learning & Professional Development

• Comprehensive Benefits Package such as attractive leaves schemes, flexible benefits, dental coverage etc.

Note: All new hires will be offered a two-year contract in the first instance. Contract renewal and emplacement on permanent appointment will be subject to continuous good performance.

We regret that only shortlisted candidates will be notified.