The Personal Assistant to the Group CEO provides high-level administrative, operational and coordination support to ensure the smooth and efficient management of the CEO’s daily activities and strategic engagements.

This role requires a highly organised, discreet and proactive professional who can manage confidential matters, coordinate across multiple business units, and support senior-level decision-making processes within a fast-paced corporate environment.

Job Responsibilities

Executive Support

Provide comprehensive administrative and secretarial support to the Group CEO.

Manage the CEO’s calendar appointments, meetings, and travel arrangements.

Prioritise and coordinate daily schedules to ensure optimal time management.

Prepare meeting materials, take minutes for meetings, briefing notes, reports and presentations when required to.

Communication & Coordination

Act as the primary liaison between the CEO and internal stakeholders including senior management, department heads and external partners.

Screen calls, emails and correspondence, ensuring timely responses and follow-ups.

Coordinate internal meetings, board discussions and executive-level engagements.

Liaise with external clients, suppliers and internal staff.

Project & Business Support

Assist the CEO in monitoring key projects and strategic initiatives across the Group.

Prepare presentations, summary reports, business updates and follow-up action lists from meetings.

Coordinate cross-functional activities between different departments and subsidiaries.

Confidential & Administrative Matters

Handle highly confidential and sensitive information with professionalism and discretion.

Maintain organised filing systems, documents and records for the CEO’s office.

Manage expense claims, documentation and administrative requirements.

Event & Travel Coordination

Coordinate corporate events, executive meetings, and external engagements.

Arrange domestic and international travel itineraries including logistics and accommodations.

Provide on-site support for high-level meetings and events when required.

Job Requirements

Education & Experience

A Levels / Diploma / Degree in Business Administration, Management or related field.

Minimum 3-5 years of experience supporting senior executives or C-suite leaders.

Prior experience in corporate or fast-paced business environments is preferred.

Competencies

Strong organisational and multitasking abilities.

Excellent written and verbal communication skills.

High level of discretion, integrity and professionalism.

Ability to work independently and manage competing priorities.

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Experience in supporting CEOs in SMEs or MNCs, coordinating business projects or strategic initiatives and/or corporate governance are advantageous.

Personal Attributes

Detail-oriented and proactive.

Strong problem-solving ability.

Calm and composed under pressure.

Strong interpersonal and stakeholder management skills.