Job Description – Junior Secretary to Chief Financial Director (CFD)

JD- Junior Secretary 11.12.25

Company: Network Express Courier Services Pte Ltd
Location: Singapore
Position Title: Junior Secretary
Reports To: Chief Financial Director (CFD)

About the Company

We are a fast-growing courier and logistics organisation committed to operational excellence, innovation, and a people-first culture. We aim to develop young talent by providing structured training, career growth, and a supportive working environment.

Position Overview

We are seeking a highly organised and motivated Junior Secretary to support the Chief Financial Director in day-to-day administrative, scheduling, and coordination duties. This entry-level position is ideal for a fresh school leaver who is eager to learn and develop strong professional office skills. You will serve as a key support to the CFD, ensuring that her schedule, documents, and follow-ups are managed smoothly and professionally.

Key Responsibilities

1. Diary & Appointment Management

• Maintain and update the CFD’s daily calendar.
• Schedule meetings, appointments, and conference calls proactively.
• Send timely reminders and ensure she is prepared for each engagement.
• Coordinate meeting logistics (venue, equipment, refreshments, and required documents).

2. Administrative & Document Support

• Draft, format, and edit correspondence, reports, and presentations using MS Word, PowerPoint, and Excel.
• Manage confidential documents with strict discretion and professionalism.
• Organise and maintain filing systems—both digital and physical.

3. Task Tracking & Follow-Up Coordination

• Work closely with the CFD to understand priorities and deadlines.
• Monitor progress of tasks delegated to internal departments and ensure timely completion.
• Prepare meeting materials and follow up on post-meeting action items.

4. Communication & Liaison Duties

• Serve as the first point of contact for the CFD’s office.
• Handle calls, emails, and messages professionally and accurately.
• Convey information clearly and ensure timely communication within the organisation.

Qualifications & Minimum Requirements

• GCE ‘O’ Level or equivalent.
• Fresh school leavers are welcome; no prior work experience required.
• Basic proficiency in Microsoft Word, Excel, and PowerPoint (e.g., formatting, creating simple spreadsheets, basic formulas).
• Willingness to learn, adapt, and grow in a fast-paced environment.

Key Competencies & Attributes

• Fast Learner: Able to quickly understand tasks, processes, and software tools.
• Highly Organised: Excellent time management and ability to prioritise multiple assignments.
• Proactive & Attentive: Anticipates needs and provides timely support with minimal supervision.
• Discreet & Reliable: Handles sensitive financial and company information with confidentiality.
• Strong Communication: Good written and verbal English communication skills.
• Team Player: Cooperative and willing to support other administrative and finance team members.