Job Description: HR Assistant / Executive

HR Functions:

• Assist in the recruitment and hiring process for direct employees.
• Prepare and monitor work permits (new and renewal) for direct and indirect employees
• Draft and issue employment-related letters, including employment offers, salary adjustments, increments, and promotions.
• Update and maintain the foreign workers levy report.
• Process payroll for direct workers.
• Handle income tax submissions for direct foreign workers
• Maintain both hard copy and digital personal files for direct employees.
• Apply leave, scan medical certificates, and update leave records in the InfoTech system on behalf of staff
• Monitor staff attendance in the InfoTech system and ensure records are up to date.
• Assist in the staff onboarding process, including issuing door access cards and uniforms
• Conduct employment contract briefings for direct workers.
• Facilitate bank account openings for direct workers.
• Coordinate courses such as BCA CoreTrade training and CSOC courses.
• Update the training matrix for customer audits.
• Maintain effective communication with workers.

General Administrative Duties:

• Maintain foreign workers' passport records and remind them of renewals nearing expiry.
• Process employees’ medical claims.
• Assist in organizing company events, including sourcing and obtaining necessary approvals.
• Support staff housing-related matters.
• Coordinate flight bookings for direct workers on home leave and repatriation.
• Update and maintain the monthly staff contact list.
• Manage the MHC system, including issuing MHC cards to staff and downloading invoices.
• Monitor and manage stock levels of uniforms.
• Check and replenish factory cleaning supplies.
• Perform any other assigned duties as required.