Roles & Responsibilities

• Provide comprehensive administrative support to the HR department, including data entry, filing, and maintaining accurate employee records.

• Manage all incoming and outgoing correspondence, such as emails, letters, courier deliveries, and phone calls.

• Monitor and replenish office supplies and pantry items to always ensure availability.

• Coordinate travel arrangements, meeting schedules, and room bookings for staff and management.

• Prepare reports, memos, presentations, and other documentation as required by HR or management.

• Ensure adherence to company policies and maintain strict confidentiality of sensitive documents.

• Oversee timely renewal of service contracts, including company car insurance, office cleaning, copier leases, and air-conditioning maintenance.

• Collaborate with the IT department to manage IT assets, including laptop configuration, software setup, and equipment assignment.

• Support onboarding and offboarding processes, including preparation of employment documents, orientation schedules, and exit formalities.

• Organize employee engagement activities and assist in planning HR-related events.

• Generate HR reports and contribute to HR projects and initiatives as assigned.

• Liaise with internal departments and external vendors on HR administrative matters to ensure smooth operations.

• Any other ad hoc duties assigned by the Superior.