1. Payroll & HR Administration

• Administer monthly payroll, including attendance, overtime, leave, and payroll processing.

• Maintain accurate employee records, personal information, leave, and HRIS data.

• Prepare final salary payments and payroll settlements for exiting employees.

2. Recruitment & Work Pass Administration

• Coordinate the end-to-end recruitment process, including job advertisements, candidate screening, interview scheduling, and onboarding.

• Manage work pass applications, renewals, cancellations, and related matters via WPOL, EPOL, and other statutory portals.

• Create and maintain employees' electronic personnel files (e-files).

3. Employee Lifecycle Management

• Manage the full employee lifecycle from onboarding to offboarding.

• Conduct new hire orientation and ensure completion of all onboarding requirements, including documentation, system access, and account setup.

• Coordinate probation reviews, confirmation, and extension processes with respective HODs.

• Administer resignations, prepare employment-related letters, coordinate exit clearance, IR21 submissions (where applicable), and system access deactivation.

4. Training & Compliance

• Maintain employee training records and coordinate internal and external training programmes.

• Process government-related claims, including Maternity Leave, NS Leave, Childcare Leave, and other statutory claims.

• Ensure compliance with MOM, CPF Board, IRAS, and other employment regulations.

5. Employee Engagement & HR Support

• Support employee welfare activities, engagement programmes, and company events.

• Assist the HR Manager with HR initiatives, projects, reporting, and administrative duties.

• Provide administrative support to other departments when required.

6. Personal Assistant Duties

• Manage management's calendars, appointments, meetings, and travel arrangements, including visas, accommodation, and itineraries.

• Coordinate meetings and prepare meeting logistics.

• Handle confidential information with professionalism and discretion.

• Act as the liaison between management and internal/external stakeholders.

• Coordinate management's personal administrative matters, including reimbursements, subscriptions, personal payments, and credit card settlements.

• Assist with personal errands and ad-hoc assignments as required.

7. Office Administration

• Manage office supplies, stationery inventory, and procurement.

• Perform general administrative duties and other ad-hoc responsibilities assigned by management.