Job Description

• Provide administrative support to secretary and manager

• Assist in organizing briefings for employees

• Maintain proper filing, correspondences, and records

• Participate in ad-hoc projects as assigned

• Answering telephone calls/enquiries

• Manage staff access (Office door access, laptop registration)

• Manage incoming and outgoing mail, documents, parcels, etc.

• Expense and Travel Management

• Provide guidance to staff on booking of flights and accommodation

• Ensuring that booking made comply with travel guidelines

• Reviewing expenses and ensure that expenses reviewed are for accuracy and completeness

• Examine all expenditures within the report and ensure they follow T&E policy

• Ensuring that contracts are signed, filed, and delivered accordingly

• General administrative duties including documentation, filing & updating data

• Preparation of documentation for staff such as Letter of Appointment, Promotion Letter, Employment Transfer etc.

• Process claims, leaves, pay slip and doing up of HR memo

• Collecting documents from new staff, administering human resources records for employee files as well as payroll system

• Assist in work pass application, renewal, cancellation & other related matters in WPOL

• Assist in training administration such as register Food Hygiene Course, Forklift Course for warehouse staff. Communicate to staff on course confirmation and update training records timely.

• Participate in any assigned activities related to administration and human resources