We are seeking a dependable and highly organised Administrative Assistant to support the Chief People Officer and the HR team in a dynamic founder office environment. This role also serves as the first point of contact for the office, managing front desk and reception duties while ensuring smooth day-to-day administrative and People operations with a high level of professionalism and confidentiality.

Responsibilities:

• Provide administrative and scheduling support to the Chief People Officer, including calendar management and meeting coordination.
• Prepare meeting materials, presentations, and internal correspondence as required.
• Assist in coordinating HR leadership meetings and follow up on action items.
• Maintain proper filing and documentation of confidential HR records.
• Support onboarding coordination, HR initiatives, and employee-related programs when required.
• Assist with logistics for internal meetings, leadership sessions, and people initiatives.
• Serve as the front desk representative by welcoming guests, managing visitor registration, and ensuring a positive office experience.
• Handle incoming calls, emails, and general enquiries in a professional and timely manner.
• Manage meeting room bookings, office supplies, and general office upkeep to ensure a well-organised workspace.
• Coordinate with vendors and building management for office-related matters when required.

Requirements:

• Diploma or Degree in Business Administration, Human Resources, or related field.
• 2–4 years of administrative, executive support, or receptionist /front desk experience.
• Highly organised, detail-oriented, and able to manage multiple priorities.
• Strong communication and interpersonal skills with a professional and approachable demeanour.
• Proficiency in Microsoft Office.
• Ability to handle sensitive information with discretion and professionalism.