Job Summary

Support procurement and system implementation activities by processing purchase requests, assisting users, and providing first-level IT support during system rollouts.

Responsibilities

• Check purchase requests for compliance with regulations and internal processes to ensure accuracy and adherence
• Collaborate with users to resolve issues and rectify purchase requests promptly
• Process purchase requests and raise purchase orders (POs) efficiently to support procurement operations
• Assist internal teams with procurement activities and respond to related queries to maintain smooth workflows
• Schedule pilot users for system testing and coordinate testing activities to gather user feedback
• Track and manage feedback returns from pilot users to support system improvements
• Provide first-level user support during system implementation to address user concerns and facilitate adoption
• Liaise with the technical helpdesk to escalate and resolve technical issues effectively
• Create electronic direct mails (EDMs) to communicate updates and information to stakeholders
• Follow up proactively on outstanding issues to ensure timely resolution
• Manage time effectively and take instructions to meet deadlines and support team objectives
• Assume ad-hoc assignments as needed to support team and project requirements

Preferred competencies and qualifications

• 1-2 years of experience in a purchasing role to understand procurement processes
• Experience providing administrative support for IT systems to assist with system implementation
• Familiarity with GeBIZ platform is an advantage for procurement-related tasks
• Proficient in IT and motivated in navigating systems
• Strong ability to manage time and take instructions
• Willingness to assume ad-hoc assignments as needed
• Pro-active to follow up on issues

Contract Duration: 8 months
Salary: $2580/month
Mondays to Fridays office hours

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE