Executive Assistant to CEO (Finance & Strategic Support)

This role plays a critical part in enabling the CEO’s focus and effectiveness by reinforcing disciplined execution and governance across financial and operational matters.

Ideal for someone who is detail-oriented, proactive, and process-driven, the position supports the tracking of priorities, completion of key tasks, and organisation of important documentation.

Acting as a trusted operational support to the CEO, the role helps ensure audit-ready records, timely follow-through, and a well-managed flow of daily activities and communications.

Key Responsibilities

CEO Support & Prioritisation

• Provide high-level executive support to the CEO
• Help prioritise and organise emails, messages, and documents
• Highlight urgent, sensitive, or decision-critical matters
• Prepare clear executive CEO summaries and briefing notes to support decision-making
• Assist in managing the CEO’s schedule and flow of communications professionally

Coordination & Follow-Up

• Support the tracking of key instructions and priorities across departments
• Maintain a central action and deadline tracker
• Follow up with Heads of Department to support timely completion of tasks
• Surface potential delays or execution gaps early for alignment and resolution
• Help ensure tasks move forward smoothly without unnecessary escalation

Documentation & Process Support

• Assist in maintaining SOPs, trackers, and operational checklists
• Support the consistent use of internal reporting and issue-tracking tools
• Help monitor recurring issues and flag opportunities for process improvement
• Ensure documents are well-organised, properly filed, and up to date

Cross-Functional Liaison

• Act as a coordination point between the CEO and internal teams
• Help clarify instructions and expectations across departments
• Support alignment and collaboration across deparments (e.g. Operations, Sales, Kitchen, HR, and Finance, etc)
• Contribute to smooth cross-functional execution

Office Standards & Workflow Support

• Support a professional, organised, and well-run office environment (execution of SOPs)
• Help uphold documentation, communication, and workflow standards
• Encourage good office practices and structured ways of working

Confidentiality & Professionalism

• Handle sensitive information with care and discretion
• Maintain confidentiality and professionalism at all times
• Operate with integrity, neutrality, and respect
• Build trust through reliable and ethical conduct

Qualifications & Skills

• Strong working knowledge of accounts, invoicing, payment workflows, and financial documentation.
• Experience as an EA/Finance Executive/Operations Coordinator is an advantage.
• Excellent communication skills — clear, professional, and concise.
• Highly organised with exceptional attention to detail.
• Proficient in Microsoft Office, Google Workspace, and basic accounting software.
• Able to manage deadlines, multitask, and perform well under pressure.
• High integrity, discretion, and reliability.
• Valid Class 3/3A licence preferred (for occasional CEO driving duties).

Preferred Attributes

• A natural organiser — structured, detail-oriented, and disciplined
• Strong ownership and accountability
• Proactive and solution-oriented
• Professional and able to work across stakeholders
• Trustworthy with confidential information
• Confident and resilient in following up firmly to ensure complete, decision-ready outputs for the CEO

Job Info

• Attractive Salary Package — commensurate with experience and qualifications
• Pleasant Working Environment
• Work Location: Bedok (Bus 17A from Bedok MRT – 2nd last stop)
• Staff lunch provided

Apply via WhatsApp to 9857 9292. Or email your resume to [email protected]

Please include:

• Last & Expected Remuneration
• Earliest Availability (for Interview & Start Date)

Only shortlisted candidates will be contacted.