Our client, a leading global technology company behind one of the world’s largest digital ecosystems, is seeking a highly organized Executive Assistant with experience managing multiple calendars to manage and coordinate complex, multi-time-zone calendars with precision and efficiency.

This is a contract role ending on 30 June 2027.

Responsibilities

• Manage complex executive calendars, including scheduling across multiple time zones, prioritizing competing demands, and coordinating internal and external meetings with senior stakeholders.
• Handle end-to-end travel management for senior leadership, including multi-leg international itineraries, flight bookings, accommodation, ground transportation, and preparation of detailed travel plans.
• Coordinate executive visits, leadership offsites, and business events, including venue sourcing, supplier engagement, catering arrangements, and on-site logistics.
• Manage expense submissions and financial administration on behalf of senior leaders, ensuring timely and accurate processing through corporate expense platforms.

Requirements

• 7 or more years of experience in an Executive Assistant or similar role supporting senior leadership or C-suite executives.
• Proven ability to manage complex calendars, executive travel, and high-volume coordination activities.
• Experience managing expense claims.
• Experience supporting stakeholders across different time zones will be a plus.
• Experience in a technology or multinational corporate environment will be a plus.
• Strong organizational skills with excellent attention to detail and follow-through.
• Experience coordinating executive visits and managing external vendors or suppliers.
• Familiarity with modern workplace productivity tools (e.g., Outlook, Teams, SharePoint or equivalent collaboration platforms).