1. BROAD FUNCTION

To support employees’ training and learning initiatives, maintain good records and other talent development programmes managed by the department.

2. ROLES AND RESPONSIBILITIES

Training

• Maintain good records of employees training programmes
• Registration of employees, tracking of courses and processing of payments.
• Data entry of courses in ILTC portal.
• Maintain Ren Ci Hospital’s organisation account in external portals such as AIC, polytechnics and universities for the purpose of registration of employees and claiming of funds.
• Collation of training records and generation of training reports.
• Tracking of employees for orientation programme and ensure that all presentation materials are updated.

Programmes and Initiatives

• Sponsorship: Support in preparing sponsorship documents and contacting the parties for signing.
• Internship: Support in updating the school’s portal for internship, liaise with applicants for documentation and follow-up on administrative duties of onboarding the intern with access pass, etc.
• Learning Journey and Other Programmes: Support in booking of rooms, coordinating calendar invites and other logistics to ensure the programme runs smoothly.

Honorarium and Conflict of Interest

• Process documents and prepare for pay out of honorarium to employees.
• Keep track of documents for conflict-of-interest declarations.

Other Duties

• Support the HR team at events, ceremonies and team activities.
• Support the department on administrative duties such as logistics and printing of documents for projects.
• Any other duties as assigned.

REQUIREMENTS

• Minimally a GCE O Level Pass Certificate or NITEC Certificate.
• At least one year of relevant experience in administrative and support roles.
• Meticulous to details, organised and have the resilience to meet strict deadlines to deliver on time.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Office. Good knowledge of Excel (V-lookup and Pivot Tables) is an advantage.
• Self-motivated and resourceful.
• Ability to interact with employees at all level.
• Good team player and professional at all times.
• Proactive, exercises initiative, multitask, work independently and willing to go the extra mile.