About Us

Allinton Engineering & Trading Pte Ltd is a trusted distributor of industrial and engineering products, serving the marine, oil & gas, construction, and manufacturing industries. With a strong reputation built over decades, we are dedicated to delivering quality solutions, excellent customer service, and long-term partnerships.

Position Overview

The Executive Assistant cum Receptionist provides comprehensive administrative, personal assistance, and front-desk support to the Chief Executive Officer (CEO). This role requires a high level of discretion, organisation, and adaptability, supporting both business and selected personal matters while ensuring smooth daily office operations at the reception area.

Key Responsibilities

• Manage and coordinate the directors’ calendar, meetings, appointments, and schedules
• Prepare meeting agendas, attend meetings when required, and record accurate minutes
• Provide administrative coordination for approved personal errands
• Assist in scheduling and coordinating medical appointments and related arrangements
• Liaise with external parties such as clinics, service providers, or caregivers as required
• Ensure sensitive personal information is handled confidentially and professionally
• Handle confidential correspondence, documentation, and administrative matters with discretion
• Assist with ad-hoc administrative and operational tasks as assigned by the director
• Be stationed at the reception area and serve as the first point of contact for visitors and callers
• Manage incoming calls, visitors, mail, and deliveries in a professional manner
• Maintain a tidy, organised, and welcoming reception area
• Support general office coordination and administrative tasks

Key Requirements

• Diploma or equivalent qualification in Business Administration or a related field
• Minimum 2 years of experience in an Executive Assistant, Personal Assistant, or Front Office role
• Strong organisational and multitasking skills
• High level of professionalism, discretion, and confidentiality
• Good interpersonal and communication skills
• Proficient in Microsoft Office and standard office systems
• Nursing or Caretaking experience (optional)