Duties and Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Expense Reporting for MD’s
• Act as an office manager for Singapore
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings

Education

Diploma or Bachelor’s Degree in any field of study

Experience

Four or more years of experience in an administrative role reporting directly to upper management

Skills

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Ability to organize and coordinate multiple concurrent projects
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

Attributes

• High integrity and ethical standards.
• Resilient, adaptable, and able to thrive in a fast-paced and dynamic environment.