• Monitor the overall progress of Alumni Database collation.
• Compile and consolidate alumni information from multiple sources (e.g. internal databases, spreadsheets, etc)
• Clean and standardise data (e.g. names, personal email and programme) and de-duplicate records to ensure consistency and accuracy
• Verify and update alumni records via email or other communication channels (Yearbook, LinkedIn)
• Track response rates and maintain proper documentation of follow-ups
• Identify data gaps and systematically follow up to improve completeness
• Assist in designing and distributing data collection forms/surveys (e.g. Google Forms)
• Ensure proper data entry and organisation into the School’s alumni database
• Identify missing or incomplete information and follow up accordingly
• Assist in creating and managing data collection tools (e.g. surveys, forms)
• Maintain confidentiality and ensure compliance with data protection guidelines (e.g. PDPA)
• Assist in executing Token of appreciation for Alumni and follow up with vendors.
• Prepare progress reports for meeting updates (e.g. completion rates, response trends, data quality issues)
• Support alumni data update campaigns (e.g. “Alumni Career Update”)
• Assist in drafting and sending mass communications (email templates, reminders)

Requirements:

• Minimum Diploma in a relevant field or higher qualification
• Prior experiences in administration and data entry.
• Well-versed in Microsoft Office Application, especially Excel and Microsoft Forms.
• Comfortable with large datasets and able to manage repetitive administrative tasks effectively

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: [email protected]

EA License No: 99C4599