Job Summary

You will manage tender processes and contract administration in the marine industry, driving cost estimation, vendor coordination, and contract delivery to support project success and business growth.

Responsibilities

• Review tender documents and specifications to prepare detailed cost estimates with segregated standard cost structures
• Develop and issue RFP/RFQ to equipment and material vendors, coordinating technical clarifications to ensure accurate pricing
• Analyze vendor quotations to verify compliance with tender requirements and competitive pricing
• Aggregate foreign exchange, material, and labor costs to build comprehensive cost estimates
• Prepare detailed cost sheets for review, approval, and timely submission
• Identify critical items and systems, conducting risk assessments to mitigate project risks
• Coordinate and consolidate tender documents from internal teams to ensure compliance and timely, quality submissions
• Support tender review meetings and prepare cash flow projections as needed
• Assist in contract negotiations and procurement of equipment contracts
• Manage equipment contracts by monitoring delivery timelines and milestone payments
• Collaborate with shipyard teams to ensure timely and proper equipment delivery
• Oversee contract management for awarded projects, including budget monitoring, invoice processing, and guarantee management
• Generate post-project reports analyzing outcomes and lessons learned
• Perform additional tasks as assigned to support project and company objectives

Required competencies and certifications

• Diploma or Degree in a related field
• Minimum 3 years of experience in the marine industry with expertise in cost sourcing, estimation tabulation, and offer submission
• Proficient in Microsoft Excel, Word, and PowerPoint for data analysis and presentation
• Ability to travel internationally to Indonesia, Taiwan, and other countries for contract canvassing

Preferred competencies and qualifications

• Strong equipment and material knowledge relevant to marine projects
• Demonstrated commercial acumen with sensitivity to numerical data
• Effective communication and presentation skills to engage stakeholders
• Self-motivated, meticulous, and willing to learn continuously
• Positive work attitude and ability to collaborate as a team player
• Strong interpersonal and organizational skills to manage multiple tasks

Other Information

Chan Chee Meng
EA 07C3069/R1110620