Responsibilities

·               OverseesAdministrative processes for FM department (procurement processing, filing,payments, billings, etc)

·               Planand Lead in the administrative duties and responsible for the meetingsubmissions timelines and/or expected deliverables for reporting purposes(Prepare data/KPIs, etc)

·               Administrativeliaison for IHAM system matters (accounts management, asset registry, etc) withMOHH representatives

·               AssistFM HOD to organise meetings and briefings, providing administrative support.

·               Organizeoffice records, files, memorandums, etc. in an effective manner.

·               Upkeepthe FM department shared information folders and FM assets (minor/ IT, etc)

·               Qualitycheck to incoming document, eg. Operation Maintenance Manuals and As-builtDrawings received from Project team.

·               Overseesthe currency of master list of quality records, master document for SOPs,inventory, etc

·               Participateand support in audits that the hospital subscribes to eg IT/DP & FM CSA,MOH Licensing and Inspection, MOH ESS, ISO45K audit, etc.

·               Workclosely with FM’s Contract Management Team for audit compliance needs.

Requirements

·      Minimum3 years of working experience in building industry and relevant administrativeexperience working in large organizations.

·      Goodverbal and written communication skills

·      Experiencewith contracts, financial, quality and facilities management principles.

To findout more about this opportunity, please contact Lionel Liew at [email protected].

We regret that only shortlisted candidates willbe notified.

GMP Technologies (S) Pte Ltd  |   EA Licence: 11C3793|   EA Personnel: Lionel Liew   |   Registration No:R1330693