Company Overview

Ho & Wee LLP is a boutique law firm in Telok Ayer specializing in litigation, conveyancing, and corporate matters.

Job Summary

Join Ho & Wee LLP as an Administrative Executive to support lawyers and management with legal and office administration in a dynamic law firm environment.

Responsibilities

• Provide administrative and secretarial support to lawyers and management to ensure smooth office operations
• Draft and prepare correspondences, basic legal documents, and standard forms under lawyer supervision to support case management
• Maintain client databases and conduct conflicts checks to ensure accurate matter management and compliance
• Perform data entry and organize physical and electronic filing systems for efficient document retrieval
• Conduct KYC checks and maintain client due diligence records following firm procedures to uphold regulatory compliance
• Prepare bills and assist with billing processes to support financial operations
• Monitor deadlines and manage lawyers’ schedules to facilitate timely case progress
• Manage daily office operations including answering phone calls, receiving visitors, and handling enquiries professionally
• Collect, sort, and distribute mail; coordinate with despatch and courier services to ensure timely delivery
• Manage purchasing and maintenance of office supplies such as stationery and pantry items to support office needs
• Coordinate with third-party service providers, including IT, to maintain office functionality
• Assist in archiving and retrieving files to maintain organized records
• Oversee office cleanliness and maintenance to provide a professional work environment

Required competencies and certifications

• Minimum 3–4 years of administrative experience in a Singapore law firm or professional services firm
• Hands-on experience in at least one practice area: litigation, conveyancing, or corporate/secretarial work
• Familiarity with KYC procedures and client file opening processes
• Good command of written and spoken English
• Proficient in Microsoft Office applications (Word, Excel, Outlook)

Preferred competencies and qualifications

• Diploma or equivalent qualification

Other Information

Interested applicants are invited to write in with their resume and expected salary to [email protected]. Please note that only shortlisted applicants will be notified.