Real Estate Leasing Administration

• Documentation: Prepare, process, and manage lease agreements, letters of offer, tenancy agreements, and renewals to ensure accuracy and legal compliance.
• Tenant Relations: Act as the primary contact for tenant enquiries, onboarding new tenants, and coordinating move-in/move-out activities.
• Records Maintenance: Maintain accurate leasing databases, tenancy records, and tracking systems.
• Compliance & Reporting: Monitor lease expirations, handle rent arrears, update tenant records, and prepare weekly/monthly reports on occupancy and rental payments.

Facilities Maintenance Support

• Vendor Coordination: Coordinate with external vendors and contractors for routine and preventative maintenance, including repairs (e.g., M&E services).
• Inspection & Repairs: Follow up with contractors on necessary repair or reinstatement works.
• Complaint Handling: Manage tenant complaints/feedback regarding facility issues and ensure prompt resolutions.
• Operational Support: Assist in managing inventory, processing purchase requests, and coordinating building inspections.

3. General Administration

• Maintain proper filing and e-filing systems for all property-related documents and contracts.

Assist in administrative tasks such as answering phones, filing, and scheduling meetings