Company Overview

The client is located in Singapore’s prime CBD at Raffles Place, providing professional administrative services that support corporate operations and enhance organizational efficiency.

Job Summary

Provide professional front-of-house and administrative support to uphold corporate image, manage communications, coordinate office operations, and facilitate inter-departmental collaboration in a dynamic business environment.

Responsibilities

• Greet visitors professionally to uphold and enhance the company’s corporate image and reputation
• Manage all incoming calls and inquiries, ensuring timely responses and accurate routing of information to relevant parties
• Oversee daily office maintenance, manage pantry and stationery inventory, and coordinate procurement activities to ensure smooth office operations
• Manage document distribution, filing, and archiving to maintain organized records and support operational efficiency
• Coordinate meeting schedules and room bookings to optimize resource utilization and support team collaboration
• Facilitate effective communication and coordination across departments and stakeholders to support business processes
• Provide administrative support for management-assigned tasks and handle ad-hoc requests promptly and efficiently
• Utilize MS Excel to perform data reconciliation tasks, ensuring accuracy and reliability of information

Preferred competencies and qualifications

• Experience in foreign trade or international trading environments
• Prior experience in human resources (HR) administration