We are looking for a detail-oriented and proactive Administrative Support Manager - F&B Operations to support the day-to-day administrative and operational functions within our Food & Beverage department. This role plays a key part in ensuring smooth operations, compliance, and effective coordination across teams.

Key Responsibilities

Administrative Support

• Manage administrative functions within the F&B department, including scheduling, calendar management, and coordination of meetings for the management team.

• Prepare reports, memos, and correspondence related to F&B operations.

• Handle internal and external communications to support smooth workflow and coordination.

Operational Coordination

• Support the execution of daily, weekly, and monthly operational plans, as well as ad-hoc projects when required.

• Monitor inventory levels, coordinate ordering of supplies, and ensure stock is maintained at appropriate levels.

Budget & Financial Support

• Assist with budget preparation, expense tracking, and reporting in accordance with client requirements.

• Prepare and maintain financial documentation such as invoices, receipts, and payroll-related records.

• Support cost control initiatives and identify opportunities for improved cost efficiency.

Compliance & Quality Assurance

• Ensure F&B operations comply with health and safety standards, company policies, and relevant regulatory requirements.

• Track equipment maintenance schedules, coordinate servicing, and report operational issues in a timely manner.

• Assist in audit and inspection preparation by ensuring documentation is accurate and readily available.

Customer Service & Stakeholder Management

• Act as a liaison between the F&B department and guests or clients, handling administrative queries professionally.

• Manage customer feedback and complaints promptly, ensuring proper follow-up and resolution.

Requirements

• Diploma or equivalent qualification in Hospitality, Business Administration, or a related field.

• Prior experience in F&B, hospitality, or operations support will be an advantage.

• Strong organisational and communication skills with attention to detail.

• Ability to multitask and work effectively in a fast-paced environment.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Why Join Us

• Exposure to end-to-end F&B operations

• Dynamic and supportive working environment

• Opportunities for learning and career development