Job Summary

Wink Capsule Hotel seeks a responsible and highly organized Admin, Operations & Finance Executive to support daily business operations through effective office administration, operational coordination, finance support, and company secretarial assistance in a dynamic hospitality environment.

Responsibilities

Office Administration

• Manage and maintain organized digital records, contracts, and internal documents to ensure easy retrieval and compliance
• Prepare administrative reports and update internal tracking spreadsheets to support management decision-making
• Assist management in drafting documents, letters, and internal communications to facilitate smooth information flow

Operations Support

• Coordinate operational activities across multiple Wink outlets to ensure consistent service delivery
• Track maintenance requests and liaise with technicians or vendors to resolve issues promptly
• Monitor inventory of operational supplies and assist with procurement to maintain uninterrupted operations
• Support operational planning and internal coordination to optimize resource allocation and workflow

Finance & Accounts Support

• Prepare invoices and payment records accurately to support financial transactions
• Track vendor invoices and operational expenses to maintain up-to-date financial records
• Assist with finance documentation and basic bookkeeping to ensure audit readiness
• Liaise with external accountants to facilitate timely financial reporting and compliance

Company Secretary Support

• Maintain company statutory records and documents to ensure regulatory compliance
• Coordinate with external corporate secretary for ACRA filings and compliance matters
• Track corporate deadlines such as annual returns and resolutions to avoid penalties
• Assist with preparation and filing of company documents as required

Guest & Reservation Administration

• Respond to guest enquiries via email or messaging platforms to enhance guest experience
• Maintain booking documentation to support reservation accuracy and reporting

Required competencies and certifications

• Diploma / NITEC / A-Level or equivalent qualification
• Proficiency in using email, spreadsheets, and basic accounting tools to perform administrative and financial tasks

Preferred competencies and qualifications

• Experience in administration, operations, or accounts support within hospitality or related industries
• Basic understanding of accounting principles or corporate administration practices

Working Hours Monday – Friday

• 9: 00 AM – 6:00 PM

Benefits

• Stable office-based role in the hospitality industry
• Friendly working environment
• Convenient location near MRT stations
• Exposure to business operations and hospitality management