Key Responsibilities

• Manage daily administrative and sales operations to ensure smooth and efficient workflows
• Handle end-to-end quotation and purchase order processes in coordination with sales teams, vendors, and Japanese HQ
• Coordinate shipments, logistics arrangements, and delivery documentation
• Issue and verify invoices, support finance processes, and perform basic stock adjustments
• Prepare budget data, reports, and operational documentation for management
• Liaise with customers, vendors, internal teams, and Japanese stakeholders (Japanese language required)
• Support audits, compliance tasks, and maintain accurate records and inventory

Requirements

Language Skills

• Japanese proficiency JLPT N3 or above (mandatory for communication with Japan HQ).
• Written and spoken English.

Professional Skills

• 2–4 years of relevant experience in administrative, operational, or sales support roles;
  candidates with stronger experience may be considered for higher responsibility.
• Understanding of quotation, PO processing, logistics coordination, and invoicing workflows.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
• Experience working with Japanese stakeholders is a plus.