About the Role

We are seeking a detail-oriented and proactive Admin Executive (Purchasing & Logistics Operations) to support our procurement, logistics, and supply chain functions. This role is ideal for someone with hands-on experience in purchasing and import/export coordination, who thrives in a fast-paced operational environment and enjoys working with both internal teams and international partners.

Job Responsibilities

🚛 Purchasing & Procurement

• Raise and manage purchase orders to ensure timely delivery

• Maintain accurate supplier and pricing records in ERP systems

• Source and evaluate alternative suppliers to improve cost efficiency and supply reliability

• Ensure all purchased goods meet quality and specification standards

🌍 Logistics & International Coordination

• Coordinate inbound and outbound shipments, including import/export documentation

• Work closely with freight forwarders, shipping agents, and customs brokers

• Track shipments proactively and resolve delays or discrepancies

• Ensure compliance with international trade regulations, including Incoterms and customs requirements

• Support inventory planning and stock replenishment activities

💼 Sales Fulfilment & ERP Operations

• Process sales orders accurately in the ERP system

• Coordinate across sales, warehouse, and finance teams to ensure smooth order fulfilment

• Maintain accurate data for inventory, orders, and shipments

• Generate operational reports to support business decision-making

📄 Documentation & Compliance

• Prepare and verify shipping and trade documents (invoices, packing lists, bills of lading, permits, etc.)

• Maintain proper records for audit, compliance, and traceability purposes

• Ensure adherence to company policies and regulatory requirements
  

Requirements

• Diploma or Professional Certificate in Business Administration, Logistics, Supply Chain, or related field

• 1–3 years of experience in purchasing, logistics, or supply chain operations

• Hands-on experience with import/export documentation and procedures

• Familiarity with freight forwarding, customs processes, and international suppliers

• Strong understanding of Incoterms and supply chain basics

• Proficient in Microsoft Office (especially Excel and Word)

• Strong coordination, problem-solving, and multitasking abilities

• High attention to detail and ability to work in a fast-paced environment
  

What We Offer

We believe in creating a positive and rewarding work environment. Our employees enjoy:

• Competitive salary packages with commissions and benefits

• Learning and development opportunities

• Good work-life balance

• A friendly and supportive workplace culture

• Open-door management approach

• Career advancement opportunities

• And many more!