Admin Assistant

Working Hours: 5 days work week, Monday to Friday (8:00am – 5:15pm)

Working Location: Loyang

Salary: $2,400 (After confirmation $2,500)

Job Description

Administrative Task:

• Manage the procurement of office supplies, stationery, and fruit orders.
• Source quotations for corporate gifts, printing services, and company events.
• Coordinate employee name card printing requests.
• Maintain records of Personal Protective Equipment (PPE) issuance and inventory.
• Manage and monitor service agreements, contracts, and related documentation to ensure timely renewals.
• Arrange courier services for outgoing and incoming deliveries.
• Managing travel arrangements.
• Collect, sort, and distribute incoming mail
• Answering incoming calls diverted to general enquiry line
• Scan and organise Corporate Credit Card statements in the designated folders for proper record management.
• Extract monthly invoices from JTC, Sembcorp and Singtel portal as supporting to Finance for payment.
• Liaise with service provider on company transport matters.
• Assist in company event.
• Perform any other as hoc duties and responsibilities as assigned by the HR Executive from time to time

Assist HR Executive in the following task:

• Maintain and verify employees' medical claims, ensuring compliance with company policies and monitoring claim limits.
• Check and verify employees’ leave applications, medical claims, etc.
• Maintain accurate overtime (OT) records with supporting documentation.
• Collect employees' work passes when required.
• Arrange medical appointments for Work pass holders.
• Assist employees with HR system (InfoTech) enquiries and provide basic user -support.
• Maintain accurate staff claim records and ensure timely processing of employees' reimbursement claims.
• Assist with recruitment activities (Training will be provided)

Job Requirement

• Minimum GCE 'O' Level
• At least 1- 2 years of Admin Assistant experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Tan Yen Zhen (Chen Yan Zhen) Reg No: R25138932

The SupremeHR Advisory Pte Ltd EA No: 14C7279