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Job Description

1. Purchase Order (PO) Administration

Review Purchase Order (PO) requests submitted by designers and ensure all required information is complete and in compliance with the Company's procurement procedures.
Verify project payment status with the respective designer and ensure the required payment milestones have been met before processing PO requests.
Ensure all necessary approvals are obtained prior to PO issuance.
Issue Purchase Orders and follow up on any amendments, revisions, reissuance, or closure of POs.
Maintain and update Purchase Orders, Variation Orders (VOs), invoices, and related records.
Ensure all PO-related documents and records are accurate, complete, and updated in a timely manner.

2. Supplier & Subcontractor Administration

Serve as the main liaison between the Company and suppliers/subcontractors for day-to-day coordination and communication.
Coordinate and follow up on meetings, onboarding procedures, agreements, and related documentation for new suppliers and subcontractors.
Maintain and update the supplier and subcontractor database.
Collect, organize, and regularly update suppliers' and subcontractors' quotations, price lists, and related information.
Maintain and manage supplier and subcontractor records, agreements, and supporting documents.

3. After-Sales Service Coordination

Serve as the primary point of contact for after-sales service enquiries and requests.
Receive, record, and follow up on customer feedback, service requests, and rectification cases.
Coordinate with suppliers and subcontractors to arrange rectification works, maintenance services, and other after-sales matters.
Monitor the progress of after-sales cases and ensure timely resolution and closure.
Maintain and update after-sales service records.

4. Permit Application & Administrative Support

Assist the Company in applying for and following up on permits and other related applications.
Provide general administrative support to the department.
Perform any other ad hoc duties and responsibilities assigned by Management.

Requirements

Minimum Diploma, LCCI, or equivalent qualification.
Accounting background is required.
Experience in Administration, Accounts, Project Administration, or related roles will have an added advantage.
Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
Strong attention to detail and accuracy in handling figures, pricing, and documentation.
Good organizational, communication, and coordination skills.
Responsible, proactive, and able to work independently.
Experience in the Interior Design, Renovation, or Construction industry will be an added advantage.

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