Job Summary

Join a Singapore-based infrastructure and technology company as an Office Administrator and Project Coordinator supporting a new property listings platform. You will manage daily office tasks and coordinate project activities to keep everything on track.

Responsibilities

• Manage correspondence and emails to ensure timely communication
• Organise documents and files for easy access and reference
• Schedule meetings and maintain calendars to optimise team availability
• Provide basic bookkeeping support including handling invoices, quotes, and filing
• Liaise with vendors and suppliers to support office operations
• Coordinate project activities by following up with developers and designers to track progress
• Monitor tasks and deadlines to ensure project milestones are met
• Take notes and record action items during meetings for clear follow-up
• Prepare simple progress updates to inform stakeholders of project status
• Organise project documents to maintain order and accessibility
• Identify and flag potential delays or issues early to management
• Use everyday office tools such as email, Microsoft Office, or Google Workspace efficiently
• Adapt quickly to new project management tools as needed
• Manage multiple tasks simultaneously while maintaining accuracy and focus
• Demonstrate proactive communication by asking questions and seeking clarity without delay

Preferred competencies and qualifications

• Prior experience in administrative or coordination roles
• Exposure to technology, web, or property-related projects

Other Information

• A varied role with direct interaction with business owners for fast learning and decision insight
• Clear contract-to-permanent employment path based on performance
• Small team environment where individual contributions are valued
• Strictly no job agencies
• Only Singaporeans and PRs are eligible to apply