Position: Admin & Accounts Manager (Jap Speaking) (Job ID: 20140)

• Buona Vista

• Basic + AWS

• Attractive AL benefits
  

Job Description:

Office Setup & General Administration (Approx. 20% )

• Manage the administrative setup of the new office (e.g. access passes, internet services, utilities).

• Liaise with office providers and vendors for general office support.

• Ensure compliance with local requirements.

• Administer lease documentation and office-related logistics.

• Establish and maintain internal administrative procedures and filing systems.

• Serve as the key contact for office-wide coordination and communications.

• Handle the relocation to this office (planned for the future)
  

HR Support  (Approx. 30%)

• Provide administrative support for HR-related matters such as staff onboarding, leave tracking, and work pass/visa applications.

• Maintain employee records and update HR documents as needed.

• Assist in communicating HR policies and circulating staff-related information.

• Coordinate with external service providers or HQ for payroll and other HR processes.

• Provide support for recruitment and performance appraisal coordination if needed.

• Employee Management and Support (including liaising with property agents)
  

Basic Accounting & Finance Support (Approx. 40%)

• Process invoices, staff claims, and payments; maintain records for expenses and income.

• Manage accounts payable/receivable and perform regular bank reconciliations.

• Support month-end or quarter-end reporting in collaboration with external accountants or HQ finance team.

• Liaise with the Corporate Secretary for ACRA filing, board resolutions, and statutory compliance matters.

• Ensure proper financial documentation and filing.
  

Other task instructed by Directors (Approx. 10%)

Job Requirements:

• Diploma or higher qualification in Accountancy, Business, Administration, or a related field

• Minimum 5 years of experience in administrative, HR, and accounting-related roles

• Experience in setting up a new office is an advantage

• Strong interpersonal skills with the ability to work effectively with internal and external stakeholders

• Proficient in Microsoft Office applications – PowerPoint, Word, and Excel

• Basic knowledge of office IT systems (e.g., networks, cloud tools) is a plus

• Japan language is required to liaise with Japan HQ

• Motivation for management duties (with plans to supervise staff in the future)
  

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Thank you for your cooperation.

Tan Katrina Therese Yap

EA Registration No: R25128964
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
URL: www.pasona.com.sg

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