Job Description & Requirements:

• Produce and distribute correspondence memos, letters, faxes, and forms
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and creates presentations
• Generate reports
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organize travel arrangements for senior managers
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone, or face to face inquiries
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Manage staff appointments
• Oversee and supervise the work of junior staff
• Maintain up-to-date employee records
• Coordinate repairs to office equipment
• Implement clerical duties and administrative processes
• Conduct data entry
• HR related matters

*** MUST HAVE AT LEAST 3 TO 5 YEARS EXPERIENCE, PREFABLY IN THE OIL & GAS SECTOR ***

Requirements:

• Diploma or Higher in Business Administration, HR or related field.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills in English.
• Ability to work independently as well as in a team with meticulous attention to details.
• Minimum 3 – 5 years of relevant experience in Admin / HR (Experience in Singapore context is highly preferred).
• Must have experience in administrative duties.
• Must be able to handle new job applications of foreigners from application to onboarding stage independently.