Role Overview

We are a small SME seeking an Accounts, HR & Administrative Assistant whose primary responsibility is accounts support, with additional junior HR and office administrative duties.

Company Overview

Gauging & Automation Pte Ltd is an Industrial Process Control & Instrumentation company renowned for its highly acclaimed Tank Gauging System and a wide range of Process Control, Automation & Instrumentation Systems. Founded in 1991, it serves the Oil & Gas, Petrochemical, Chemical, Pharmaceutical, Energy, Power, and Oil Terminal sectors. The company also operates in Water & Waste Water Reclamation, Building Monitoring Systems, Green Energy, Data Centre, and Semiconductors. Gauging & Automation is the sole distributor for leading brands including Emerson Automation Solutions, Siemens Process Instruments, and others. The company is known for its professionalism, customer-centric service culture, and long-term partnerships, supported by a dedicated team and comprehensive service capabilities.

As a small team, the role is varied but well-paced, allowing the successful candidate to support different functions while maintaining a reasonable and well-balanced workload.

Key Responsibilities

1. Accounts Assistant (Primary Role)

• Perform general accounting administrative work, reporting to the Company Accountant
• Process Accounts Payable (AP) and Accounts Receivable (AR) transactions
• Issue Statements of Account (SOA) and follow up on outstanding payments
• Handle and process staff expense claims
• Generate tax invoices from GRN and prepare monthly currency reports
• Maintain and monitor fixed assets records
• Assist with quarterly GST reporting and filing
• Support daily accounting work using the company’s cloud-based accounting / ERP system

2. Junior HR Support (Secondary Role)

• Support recruitment activities, including interview coordination
• Assist with employee onboarding and offboarding processes
• Maintain employee records and HR documentation (digital and physical)
• Track employee leave and provide basic payroll inputs
• Assist with work permit applications and renewals with MOM
• Help with registration of external training courses for staff
• Update employee training records and follow up with course  external vendor rating and Trainee feedback forms
• Handle basic employee queries professionally and confidentially

3. Administrative & Office Support

• Complete and submit vendor registration, pre-qualification, and onboarding forms
• Maintain and update company profiles on customer and procurement portals
• Coordinate with internal teams to collect required documents
• Track submission status, approvals, renewals, and clarifications
• Maintain organised records of:
• Submitted forms
• Supporting documents
• Approval confirmations
• Manage document version control and prepare standard templates
• Provide general office administrative support as needed
• Generate,  Maintain and Track customer satisfaction form and feedback for ISO qualification
• Procurement and inventory support for office and projects

Working Environment

• Small SME team with manageable workload
• Exposure to accounts, HR, and admin, providing good learning opportunities
• Structured processes with flexibility typical of a small organisation
• Role involves a mix of routine tasks and light coordination, not constant fire-fighting

Requirements & Skills

Experience & Qualifications

• Minimum 2–3 years of experience in an Accounts Assistant or accounting-related role
• Prior exposure to HR or administrative support is an advantage

Skills & Competencies

• Familiar with cloud-based accounting or ERP systems
• Proficient in Microsoft Excel
• Able to multitask and work independently with minimal supervision
• Detail-oriented, organised, and reliable
• Willing to support multiple functions in a small team environment

As we are a small SME, the role offers exposure to different functions while maintaining a reasonable and well-balanced workload.