Responsible for accounting, finance, and administrative support across S.M subsidiaries in Malaysia, Singapore, and Indonesia.

Malaysia Entities

• Maintain full sets of accounts, including invoicing, AR/AP, petty cash, fixed assets, and general ledger.
• Responsible for accounting and HR bookkeeping records, ensuring accuracy and timely updates according to local compliance.
• Prepare and submit weekly AR reports to all departments, coordinating with the team to ensure AR status is updated.
• Prepare and submit monthly cashflow reports to HQ for funding approval.
• Verify staff claims with proper supporting documents.
• Manage company and staff insurance records with agents.
• Act as company bank preparer, liaising with local banks and ensuring complete payment documentation before management approval.
• Prepare monthly financial reporting, management accounts, reconciliations, and journal entries for HQ.
• Collaborate with Malaysia subsidiary team.
• Assist in tax planning, liaise with external tax agents, and ensure timely tax returns.
• Handle budgeting and forecasting.
• Interpret accounting data, analyze reports, and recommend actions.
• Manage company secretarial tasks with external secretary.
• Coordinate internal and external audits with auditors.
• Oversee HR duties: payroll, EPF, staff tax returns, leave, and claims.
• Ensure compliance with Malaysian government regulations.
• Drive improvements in accounting practices and business development.
• Support department head and country manager with ad hoc duties.

Singapore Entities

• Verify staff claims with proper supporting documents.
• Responsible for accounting and HR bookkeeping records, ensuring accuracy and timely updates according to local compliance.
• Act as company bank preparer, liaising with local banks and ensuring complete payment documentation before management approval.
• Assist in monitoring bank short-term fixed deposit placements.
• Prepare and submit weekly AR reports to all departments, coordinating with the team to ensure AR status is updated.
• Manage company and staff insurance records with agents.
• Oversee pantry and stationery records.
• Handle office courier arrangements.
• Assist during company events when required.
• Support department head and country manager with ad hoc duties.

Indonesia Entities

• Assist department head with accounting, finance, and administrative duties as required.

Requirements

• Diploma holder, preferably with 2 years’ experience handling Malaysia accounting.
• Able to handle full sets of accounts.
• Hands-on knowledge of accounting software (MYOB) and payroll software INFO-TECH preferred.
• Extensive experience in financial reporting and tax filing in Malaysia.
• Experienced in preparation of financial reporting to HQ.
• Proficient in Excel and familiar with standard accounting software.
• Fluent in English and Bahasa Malaysia (verbal and written).
• Good interpersonal skills and ability to work under pressure.
• Responsible, independent, and conscientious.
• Initiative, analytical, fast learner, meticulous, with strong attention to detail.
• High sense of responsibility, able to manage multiple tasks and meet deadlines.
• Immediate availability preferred.