Job Summary

Provide comprehensive administrative and secretarial support to ensure the efficient operation of the office, while assisting staff and management with logistics, coordination, and scheduling.

Responsibilities

• Manage daily office operations to ensure smooth administrative processes and workflow
• Deliver secretarial and administrative support by handling correspondence, preparing documents, and coordinating logistics including overseas travel
• Operate communication channels by managing phone calls and emails, and maintain inquiry logs for accurate tracking
• Collect, sort, and distribute incoming mail, packages, and correspondence promptly
• Maintain organized record filing systems, ensuring proper retention, archiving, and disposal of documents
• Monitor and replenish office supplies to maintain adequate resources for staff needs
• Coordinate with building management and vendors to manage office maintenance, repairs, contracts
• Schedule and track meetings, appointments, and meeting room bookings; greet and direct visitors professionally
• Maintain proper filing and documentation of all administrative and financial records
• Perform additional ad hoc administrative tasks as assigned to support office functions
• Process financial receipts and payments accurately and timely